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Jobs & Career Development Opportunities

Boston Public Health Commission

Policy & Strategy Specialist

Role

Reports to the Director of Intergovernmental Relations. Provides support to activities in the Executive Office, collaborating with staff throughout the bureaus and programs.

Duties

As a core member of the Intergovernmental Relations Office, the Policy Analyst will:

  • Complete timely short and long-term research and analysis of legislation, budgets, health policies and services, and is responsible for drafting and disseminating communications and presentations to policymakers, programs, and partners.

  • Conduct short and long-term research projects on health policies. Assist with production of health reports, briefings, letters, and talking points for presentations. Participate in development of policy campaigns and other projects.

  • Draft communications and presentations to policymakers, programs and partners. Draft internal and external communications, including regular legislative updates, policy reports, fact sheets, issue briefings and legislative testimony.

  • Work with partners in other City departments on policy-related matters. Assist in communications, data management, and other support related to policy.

  • Foster relationships with and maintains effective communication with elected officials and their staff, program staff, and partners/coalitions. Work with local and state organizations and coalitions to advance policy priorities. Liaise with internal programs and external partners to identify policy concerns and training needs.

  • Educate and mobilize BPHC programs and clients around BPHC policy priorities. Assist in co-facilitation and coordination of advocacy skills and leadership trainings for BPHC staff, clients and community partners. Assist and coach staff and clients in legislative advocacy, including preparing testimony and participating in legislative visits.

  • Participates in development of policy campaigns and other project work planning. Assists in development of policy priorities at state and local levels.

  • Work in a confidential capacity with senior staff. Meet regularly with Director regarding all aspects of program operations, including but not limited to matters pertaining to program staff and other confidential matters. Operates independently. Uses independent judgment and discretion to make decisions affecting the program and staff as it relates to program operations/services and BPHC policy.

  • Working to help BPHC become an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy.

  • Perform other duties as required.

 

Minimum Qualifications

  • BA/BS required, in Political Science, Public Policy, Social Science, History, or other related field. Significant work experience may be substituted for the degree requirement.

  • 3-5 years' experience working within public health, health care, municipal or state government, or political or advocacy campaigns. An advanced degree may substitute for up to 2 years of the required experience.

  • Training and experience in research, analysis, writing policy reports, and preparing presentations.

  • Experience with the state or federal legislative process and an understanding of healthcare financing a plus.

  • Knowledge of and commitment to the principles of public health and racial and health equity. Knowledge of Boston neighborhoods helpful.

  • Must be able to operate independently and under tight deadlines.

  • Excellent oral and written communication skills, with strong facilitation and public speaking skills.

  • Ability to work with a wide range of people, including community-based organizations, residents, front-line service staff, program and executive directors, and public officials.

  • Must be detail-oriented with excellent time management skills.

  • Experience and comfort in using Word, Excel and PowerPoint.

  • Commitment to health equity and racial/social justice issues.

  • Knowledge of or willingness to learn about the role of public health in addressing racism, the social determinants of health, and inequities in health outcomes as well as strategies to advance racial justice and health equity.

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Get Konnected

Stakeholder Engagement & Partnership Coordinator

Award-winning highly recognized social impact venture seeks a proven and high-impact change champion, to join our team as a stakeholder engagement, corporate partnership, and programming associate. This role requires a person who can manage the planning, content and program development and stakeholder engagement. This person can balance strategy, thought leadership work with administrative tasks with an eye towards the big picture and a commitment to successful results

Our ideal associate is highly self-motivated, detail-oriented, responsive, organized, and self-sufficient professional, who is ready for a new challenge at an innovative, successful, and growing social impact venture that is making significant impact in Boston and is poise for growth. You have the capacity and ability transformed “Big Ideas” and will work with a small but very committed and dedicated team to take our organization into the next stage of our evolution by reimagining its future impact on driving DE&I and will building on the founder’s legacy and reputation.

 

Responsibilities Include:

 

Stakeholder & Partnership Engagement & Retention

Develop and implement an integrated strategic partnership engagement, service offerings programing and communications plan to advance brand identity; broaden awareness of our programs and priorities; and increase the visibility of programs across key stakeholder audiences.

 

  • Identifying, cultivating, soliciting, and stewarding the relationships with corporate and institutional to facilitate retention partner satisfaction.

  • Actively engage, cultivate, and manage corporate partners and other partners for special events, public announcements, and special projects.

  • Oversee development and implementation of content and programs to support all of our offerings (including third party relationships and partnerships)

  • Create a welcoming culture for our community of 10,000+ strong database

  • Execute a year-round strategic relationship plan to establish new, and strengthen existing, partnership relationships and assist creating a calendar of events designed to attract and engage new members to the network.

  • Lead efforts to look at new industries and sectors and to be included in their DE&I strategy or to to grow their employee engagements with Get Konnected! events and offerings.

  • Work with Ambassadors.

  • Ensure adherence to our community guidelines.

  • Redevelop strategies to make a connection between the virtual and in-person member experiences.

  • Develop Strategies to better engage with our existing corporate partners.

  • Explore the possibility of creating an online community platform.

  • Actively track and store member data and stories in our member database.

  • Recruit and retain ambassadors and formalize the structure for engagement and experience.

  • Develop strategies to make a connection between the virtual and in-person member experiences.

  • Collect and present key metrics, including member satisfaction, engagement, and retention.

 

Event Planning and Content and Program Development

Events range from bi-monthly in person events to monthly virtual speaker series to special events and programs as well an internal corporate partners employee and customer engagement programs.

  • Serve as the on-site lead and provide direction to staff, members, event ambassadors, interns, and external vendors to ensure seamless event execution.

  • Create outreach and engagement strategy to cultivate and enhance meaningful relationships with targeted, high-level external audiences, including our current network corporate partners and key influencers and ensure that they are invited to our programs.

  • Re-engage our ambassador program to ensure that people who attend our events feel welcome and included.

  • Oversee social media and promotion strategy to drive attendance and engage existing and new network attendees/members.

  • Work with team to ensure events are properly promoted.

  • Create event content (i.e. run of show; script; speaker prep; founder’s talking points, for all member-focused programming and initiatives.

  • Provide pre -event run of show briefings and post-event debriefs.

  • Track and manage event RSVPs.

  • Identify internal and external communications opportunities and solutions and define and execute appropriate strategies.

  • Work with various stakeholders including, corporate partners, network members, HR and Diversity Equity and Inclusion leaders and others as needed

 

Competencies and Qualifications

  •  Bachelor’s degree preferred.

  •  Proficient computer skills – experience with Microsoft Office environment including Excel and WORD, PowerPoint; Canva

  • Strong professionalism and work ethic with the ability to exercise discretion and maintain confidentiality.

  • 3 -5 years of experience in leadership roles, with success in marketing, and/or communications

  • Fundamental belief in the ability of all diversity equity and inclusion to achieve excellence, on an absolute scale

  • Achievement in civic engagement, civic action, or a related field

  • Ability to negotiate and communicate effectively with corporate partners

  • Ability to quickly solve problems

  • Exceptional writing and proofreading skills with the overall attention to detail strong oral and social media skills are essential and preferred.

  • Excellent organizational, time, project management skills with the ability to manage multiple projects, shifting priorities and meet deadlines.

  • Motivated self-starter who is highly organized, detail-oriented able to work both collaboratively and independently while collaborating with other people and organizations

  • Skilled relationship-builder and spokesperson, able to engage a range of partners and donors as well as community members and program participants 

  • Ability to relate to and motivate a diverse range of people, exercise cultural competence and inclusion, and accept direction and constructive feedback.

  • Flexibility to adjust hours to meet deadlines and needs of the organization, including availability to work occasional evenings and weekends.

  • Flexibility of in-office work location and ability to work efficiently remotely as well as.

  • A positive upbeat attitude

  • Ability to juggle multiple projects at once

  • Connection to and knowledge of the BIPOC and corporate communities, or a strong desire to build these connections

  • Have a strong interest in supporting Get Konnected!’s mission

 

SALARY

  • This is a permanent, full-time position. The salary for this role is between $50,000-$65,000, dependent on experience.

  • In valuable opportunity for great networking and connections.

TO APPLY: Please email cover letter and resume to Info@CPCGlobal.com

 

ABOUT US

We are pioneering social impact organization comprised of diverse executives, leaders, entrepreneurs and professionals, throughout Massachusetts.  We celebrate, document and spotlight BIPOC individuals by industries and their contribution to the economic, civic and cultural fabric of Boston and our network is all accomplished BIPOC professionals recognize their strengths and build the self-efficacy needed to embark on pathways to economic success. The organization was founded by Black female pioneering entrepreneur with a small but dedicated and efficient talented professional team. The organization is focused on building the capacity and systems to support planned growth.

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City of Boston

Executive Assistant to Chief & Deputy Chief of Staff

Brief Job Description:

The Executive Assistant to the Chief and Deputy Chief of Staff will support the Mayor's Office by managing administrative responsibilities related to the Chief and Deputy Chief of Staff.  This includes, but is not limited to, coordinating and facilitating the scheduling of all meetings, managing the overall organization of materials for the Chief and Deputy Chief of Staff, and assisting on special projects as needed.  The position frequently acts as liaison to administration officials, high levels internal and external stakeholders, and Boston residents.  This is a high end support role being created to function as an Executive level role for the Mayor's Chief of Staff and Deputy Chief of Staff.

Under the direction of the Deputy Chief of Staff and the A&F Director in the Mayor's Office.  The Executive Assistant provides scheduling and administrative support to the Chief, Deputy Chief and A&F Director, builds strong intradepartmental systems to empower the Mayor''s Office to move on the department's mission and ensures all staff have the office supports needed to effectively perform their job functions.

Responsibilities:
- Manages the Chief and Deputy Chief of Staff's daily calendar; and appointments including the planning and coordination of all details related to meetings and events.
- Facilitates virtual/physical set up logistics for meetings headed by the Chief and Deputy Chief of Staff.
- Schedules key Mayor's Office meetings (e.g. meetings of collaboration and support among departments around specific issues)
- Creates and maintains systems to manage the Chief's and Deputy Chief's calendar and ensures preparedness for meetings.
- Prepares team meetings agendas and transcribes minutes from meetings.

- Will act as back up tp major operational duties such as payroll, HR, events, scheduling in the absence of the primary individuals responsible  for these functions
- Oversees requests for office supplies for the 5th floor staff.
- Acts as back-up Receptionist and Mayor's Executive Assistant.
- Coordinates meetings, conference rooms and agendas.
- Prepares and edits correspondence, reports, and presentations.
- Makes travel and guests arrangements for the Chief and Deputy Chief.
- Performs customer service functions including answering phone calls, directing calls, and answering emails and other inquiries with a respectful ans helpful attitude.
- Prepares, schedules and facilitates staff exit interviews.
- Supports Senior Personnel Manager in handling all back-end HR functions for the department as needed.
- Under the guidance of the Deputy Chief of Staff, manages and oversees the recruitment of Fellows, Interns and volunteers through diverse professional networks.
- Creates, documents and makes transparent Mayor's Office Human Resources policies, systems and processes to set clear expectations and empower appropriate Mayor's Office staff for timely and efficient delivery of finance tasks (e.g. invoice payments)
- Assists in day-to-day administration of the office.
- Receives and directs visitors.
- Organize files and documents.
- Assists senior staff with special projects, as needed.
- Responds promptly and courteously to all inquiries
- Supports the day-to-day administrative activities of the Mayor's Office.
- Performs related duties as required.
 

Minimum Entrance Qualifications:
- At least three (3) years full-time, or equivalent part-time, professional experience preferably as an Executive Assistant.
A bachelor's degree (or equivalent) is preferred and may be substituted for two (2)  years of the required experience.
- Experience with Microsoft Word, and PowerPoint, as well as the Google suite preferred.
- Strong interpersonal skills and a willingness to work as part of a team.
- Exceptional verbal and written communication skills and the ability to interact effectively with internal and external stakeholders.
- Excellent time management skills, with the ability to multitask and meet critical deadlines while maintaining accuracy and quality.
- Ability to take initiative and work independently and as part of a team.
- Proficiency in accounting and human resources software and excellent computer skills.
- Detail oriented and well-organized.
- Strong customer service skills.
- Strong time management skills to handle multiple tasks according to stated time lines in a busy office.
- Multitasks, establish priorities and meet deadlines.
- Think strategically and proactively
- Plan long term.
- Demonstrates strong organizational skills and attention to detail.
- Exercise confidentiality and discretion with highly sensitive information and demonstrate sound judgement.
- Represent the Chief and Deputy Chief on a variety of difficult, complex and sensitive issues.
- Build relationships with internal and external partners.
- Operate flexibility and working long hours.
- Work under pressure and in high stress situations.
- Ability to exercise good judgement and focus on detail as required by the job.

 

Boston Residency Required.

 

Union/Salary Plan/Grade: MM2-8

Hours Per week: 35

Apply here

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Congressman Seth Moulton

Press Secretary/Digital Manager Role

Representative Seth Moulton (D-MA) is hiring a hard-working, dynamic, and team-oriented
Press Secretary/Digital Manager for his Congressional Office. This position is in either Salem,
MA or Washington, DC. Salary is commensurate with experience and competitive with similar
public service jobs.


The Press Secretary will play an important role in the day-to-day operations of Congressman
Moulton’s active and ambitious communications department. Working closely with the
Communications Director, the Press Secretary will manage the office’s digital assets and official
social media accounts; help with drafting written materials like press releases, statements, talking
points; and remarks; collaborate with the legislative team on special projects like op-eds and bill
rollout strategies; and other communications tasks as needed. The Press Secretary will also assist
with prepping and staffing the Congressman for interviews and events.
To apply: send your resume, cover letter, three references, and the three things you’ve created
professionally (at least two written products) that best represent your work to
MA06.Resumes@mail.house.gov by end of the day Wednesday, October 12th.


Desired Skills:
• You’re energetic, collaborative, and adaptable. You love fast-paced environments and are
proactive and ready to learn new things.
• You’re an excellent writer.
• You have a good knowledge of the social media landscape and experience posting on
behalf of a principal, brand, or organization.
• You are proficient in photo editing tools, graphic design tools (i.e. Canva), and video
editing tools (i.e. Kapwing).
• You have some experience conceptualizing and landing pitches to reporters and bookers
(or are interested in learning).
• You’ve briefed a principle or your team on breaking news and have experience writing
memos and other written briefing materials.
• You believe in the importance of public service.


Qualifications:
The ideal candidate has at least 1-2 years of full-time experience working as part of a
communications team–either in a Congressional office or government agency, at a PR firm or
company, think tank, or nonprofit organization. We are looking for someone who has great
instincts, is quick-thinking and proactive, who can build relationships, and support our team with
deliverables like vote explanations, one-pagers, press releases, and social media posts.
You don’t have to be an expert on how Congress works, but at a minimum you are interested in
learning more about the federal government while honing your skills. You might not have all the
desired skills for this job, but you should have experience with social media, writing press
releases, sending newsletters, and conceptualizing and executing pitches.

We are an equal opportunity employer and all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, national origin, disability status,
protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related
conditions or any other characteristic protected by law.

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MASSCreative 

Since its founding in 2012, MASSCreative has worked to build a more vibrant, healthy, and equitable Massachusetts by advocating for resources and policies necessary for the arts, cultural, and creative sector to thrive. From retaining talent and contributing to the economic stability of Massachusetts to developing youth into leaders and bringing communities together, the creative sector is essential to the Commonwealth. We believe a strong, well-resourced creative sector results in a stronger Massachusetts.

Job Opportunities


Director of Organizing - MASSCreative is seeking a full-time Director of Organizing to lead our political organizing, execute our campaigns, and grow our network of effective arts and cultural advocates.

Director of External Relations - MASSCreative seeks an experienced communications and fundraising professional to advance MASSCreative’s position as a leading advocacy voice and resource for Massachusetts' creative sector.

Apply here

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I Have a Future - MA

Lead Organizer

I Have a Future is a statewide community of youth organizers and allies who build power to win youth jobs and end mass incarceration through transformational leadership development, direct public action, and policy change.

Youth organizers, teachers, and young people from across MA formed the Youth Jobs Coalition in response to 2009 state budget cuts that would have left 4,000 youth unemployed. The YJC was successful in reversing the budget cuts and winning supplemental funding through our first annual Youth Rally and legislative meetings. In 2014, we expanded our framing to become I Have A Future so that we could focus on all the ways that structural racism denies young people of color opportunities.

 

Racism and economic inequality manifest as monumental unemployment and criminalization for teens of color. We want to change how young people of color are seen in MA-from being seen as future criminals to being seen as the state's future workforce and leaders.

 

Our victories in the past 13 years include securing $24 million for YouthWorks jobs programs, increasing the minimum wage to $15/hour, blocking a discriminatory “teen sub-minimum wage,” passing phase one of juvenile record expungement, and raising the age of juvenile jurisdiction from 7 to 11 years of age. We continue to organize our constituents and use the Rally to push the momentum for youth justice.

Position Overview

 

I Have A Future is a strategic policy and narrative campaign to move toward justice in each arena, and eliminate structures that are preventing low income, and young people of color from accessing true economic opportunity. Our main issue campaigns include the Campaign for Full Youth Employment and the Campaign to End Youth Criminalization.

 

I Have A Future is seeking a Lead Organizer to engage a team of youth (ages 14-19 )in Roxbury, Dorchester, and Mattapan and uplift their voices and amplify opportunities to strategize and practice the skills of direct public action and policy change.

The Lead Organizer will utilize our annual youth justice rally, lobby days, community kickbacks, and youth programming to advocate for legislative policies that provide opportunities for youth in Massachusetts.

 

Responsibilities

●  (Leadership Development) Train and support youth in outreach, community organizing skills, storytelling, equity/economic justice and the MA Statehouse legislative calendar.

●  (Leadership Development) Attend other trainings and workshops to make connections,

gather input on projects and educate about the importance of this campaign (this includes

monthly coalition gathering meetings.

  • (Base-Building) Increase the IHAF member base in target neighborhoods and across the

    city through outreach, engagement and relationship building, virtually and in person, focusing on the following communities:

    • Boston (esp. Dorchester and Roxbury)

    • Chelsea

    • Worcester

    • Springfield

    • Brockton

  • (Campaign Strategy) Maintain existing and build new relationships with Legislators, Policy

    Makers, Community Development Corporations, grassroots organizing groups, local businesses and other group/institutions/community leaders, as well as press/media platforms

  • Plan and execute our Annual Youth Justice Rally

  • Help plan and execute fundraising events and other all-member events

  • Other related duties as assigned by supervisor and coalition

  •  

    Accountability

     

  • Supervisory Responsibility: This position supports and supervises youth organizers

  • Track volunteer and member participation in our database

  • Providing monthly reports as part of an ongoing evaluation of the program’s success

  • The Lead Organizers must first ensure buy-in from the IHAF coalition on the overall direction

    of campaigns. This means having a coalition mtg where coalition members vote by majority

    to support the direction of the campaigns.

  • Maintains the structure and policies of the program to ensure safety and security, and

    reports problems. Shares in weekly staff chores (including but not limited to cleaning

    common areas, staff office, staff bathroom).

  • Regularly ongoing assessment will occur throughout your time with the organization in a

    mutual way. A more formal assessment will occur at 6 months, with an opportunity for other staff and leaders to also share their appreciation as well as invitations for further growth.

    Qualifications

  • Understand the role of community organizing in developing powerful strategies and actions to change laws and narratives. Furthermore, you are eager to improve on what has been done before through research, training, and experimentation.

  • Strong racial analysis and understanding of intersectionality in fighting for social change

  • A self-starter who is detail-oriented, able to take initiative and ownership of projects, and able

    to provide creative and strategic feedback in the planning process

  • Experience working with young people, particularly through a youth organizing and youth

    development lens

  • Ability to produce high quality work in a fast-paced environment while multitasking

  • Excellent interpersonal, verbal, and written communication skills; public speaking, facilitation,

  • Ability to balance interests, negotiate, and work with a variety of internal and external

    stakeholders

 

● Relational working style - ability to listen well, collaborate, give and receive feedback, and coach effectively. IHAF is a small team and we want to see each person grow!

Nice-to-Haves

● Knowing another language is also a great asset to have for this job (Spanish, Cape Verdean Creole, and Haitian Creole are most often used in the area, but any additional language is always great).

● YouthWorker certification and experience is a plus● Prior non-profit management experience a plus
● Fundraising and grant writing experience a big plus

Benefits and Compensation

This is a full time salaried position ranging from $50-52k /year depending on experience. IHAF offers a flexible schedule with competitive benefits.

In addition to salary, medical and dental insurance, and paid time off, I Have A Future highly values personal and professional development of our team. This includes:

  • Opportunities to attend training on youth organizing, racial justice, relational culture,etc. Individual coaching opportunities in addition to weekly supervision meeting

  • Organizational retreats

  • Staff bonding days

  • To apply

    Please send a resume, and cover letter in addition to any supporting materials (media, writing pieces, presentations, etc) detailing how your experience and skills make you the best candidate for the job to our email, IHAFMA@gmail.com.

    I Have A Future is an equal opportunity employer, and we make a particular effort to recruit people of color to apply for open positions.

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City of Boston

* Director of Operations and Finance (see detailed description below)

* Public Works and Transportation (Streets Cabinet): Planners and Engineers - Multiple Positions

- Planners and Engineers:

To carry out the Mayor’s ambitious vision of a Green New Deal and streets that work for everyone, we are substantially expanding our team by hiring a new cohort of planners and engineers across the Streets Cabinet (Public Works and Transportation). Stay tuned for additional postings. Learn more and join us!

Apply herehttps://www.boston.gov/news/reshape-whats-possible-bostons-streets

- Director of Operations and Finance

Under the direction of the Chief of Equity or her designee, the Director of Operations, manages and monitors the daily financial and Human Resources operations of the Cabinet to comply with approved City policies. The successful incumbent will  monitor any grants for the office of Equity and ensure all staff have the office support needed to effectively perform their job functions. This position will require prior experience in accounting/budgeting, project management and execution, excellent writing skills, and administrative support. The City of Boston is committed to creating a diverse, equitable, and inclusive working environment and the Director should perform aspects of his/her job in an equitable manner. BOSTON RESIDENCY REQUIRED.

Responsibilities:

Financial Management - Reporting to Chief and Chief of Staff 

  • Support department heads and the chief of staff in maintaining a mission driven and healthy budget. 

  • Develops and implements a well-managed and equitable budget planning process that ensures input from and ownership of appropriate Cabinet team members and community partners 

  • Tracks, updates, and shares accurate monthly financial reports in clear and user friendly formats with appropriate Cabinet team members to make sure team members adhere to approved budget and deliver on promised programs and activities

  • Maintains strong communication (verbal and written) with OBM Budget analysts, Chief of Staff of the Equity cabinet, and department heads, so that they are abreast of any changes needed to make to budget throughout the year

  • Under guidance of the Chief of Staff, plans, coordinates and facilitates an annual information session with cabinet department heads, to review any changes from OBM and other fiscal concerns

  • Works with cabinet department heads to develop and maintain performance measures

  • Prepares and issues timely, accurate and complete financial reports/budget memos outside of the budget process for review and approval by Chief of Staff and Cabinet Chief

  • Prepares, completes and ensures all financial transactions for the Cabinet are processed accurately, in a timely manner, and in accordance with the City of Boston’s accepted accounting policies and practices

  • Manages and processes the following areas: payroll, accounts payable, revenue and expense, reimbursements, reconciliations and allocations

  • Tracks and processes external grants acceptance for the office of equity, and select cabinet departments as well as sponsorship pledges and reporting in conjunction with the City’s OBM, Auditing and Treasury Department

  

Human Resources Support - Reporting to Chief of Staff:

  • Works closely with the Office of Human Resources Talent Acquisition and Classification & Compensation team and relevant department heads to: draft job descriptions in compliance with City’s requirements for Chief of Staff’s review and approval; submits job descriptions to relevant City departments for review and approval ( e.g HR, OBM, Auditing); posts approved job openings in City’s career portal ( ICIMS; website); collects and screens resumes for relevant department heads and Chief of Staff’s review; develops template interview questions to share with cabinet staff; schedules interview preparation sessions with relevant department staff; works with relevant department staff to schedule all interviews with candidates; and responds to applicants’ inquiries  as needed( e.g. application status, timeline etc.) 

  • Supports in the implementation of the Equity and Inclusion cabinet’s hiring toolkit to ensure our hiring process is equitable. 

  • Under the guidance of  the Chief of Staff and relevant department heads; establishes an in-depth new employee orientation and an Equity on-boarding system that includes: schedules meet and greet with relevant staff and city employees, meets with each new employee to share all HR related policies and any “housekeeping” notes ; introduces new hires to office staff (e.g.tour of City Hall) etc.

  • Prepares, schedules, and conducts staff exit interviews

  • Handles all back-end HR functions for the Cabinet (e.g. drafts employment-related documents/correspondence for relevant department heads and Chief of Staff’s review; collects and submits staff’s weekly attendance records; collects and submits each staff’s monthly budget performance measures; sets up new employees’ city email accounts and employee IDs; orders office equipment for new hires ( desktops, laptops, work phones); sets up new hires’ work stations ( DoIT for computers and desk phones set up, stationary etc.)

  • Ensures legal compliance by monitoring and implementing applicable human resource federal, state and city requirements

  • Under the guidance of relevant department heads and the Chief of Staff, manages and oversees the recruitment of fellows, interns and volunteers through diverse professional networks ( e.g. higher education institutions, community organizations, private sectors etc.)

  • Cultivates professional and technical knowledge by attending HR educational workshops 

  • Retains all cabinet departments human resources records as needed

 

Administrative Support - Reporting to Chief of Staff: 

  • Acts as the office liaison with City’s Operation Cabinet  and oversees maintenance of office equipment

  • Tracks inventory and reorders office supplies

  • Prepares and submits necessary documents ( purchase orders and requisitions) to Chief of Staff and relevant city departments for purchases of office supplies ( e.g. business cards, notepads, pens, new equipment for staff etc.)  

  • Assists with special events planning and logistics

  • Performs related duties as required

Minimum Entrance Qualifications:

  • A minimum of four (4) years of full-time, or equivalent part time experience in accounting, budgeting, financial reporting, public administration, business management or related field

  • An undergraduate degree from an accredited school with a major in accounting, business administration, public administration or equivalent is preferred and may be substituted for two years of the required experience.

  • Candidate must understand equity and perform all work in an equitable manner.A dedicated public servant, with a strong commitment to the Equity Cabinet’s mission

  • Knowledge of PeopleSoft, Inc. applications, Microsoft Office Outlook, Word, Excel, Access and PowerPoint strongly preferred.

  • Knowledge of grant software packages preferred.

  • Ability to communicate effectively orally and in writing; to collect and analyze financial data; to prepare reports with findings and recommendations.

  • Ability to establish and maintain effective working relationships with colleagues, vendors, employees in other departments and external agencies.

  • Familiarity with Massachusetts municipal finance law, rules and regulations preferred.

  • Detailed oriented  and well-organized

  • Excellent time management skills, with the ability to multitask and meet critical deadlines while maintaining accuracy and quality

  • Ability to take initiative and work independently and as part of a team

  • Curiosity and willingness to engage with all facets of City Government using an equity lens.

  • Ability to exercise good judgement and focus on detail as required by the job.

 

TO APPLY - Please use this link